Letter of Appeal Format

Consider writing a letter in the correct letter of appeal format, if you feel that you have been treated unfairly. It can assist in giving your side of the story and possibly help remedy the situation by convincing the reader(s) to reconsider the situation.

A letter of appeal must be written in the business letter format,

A  covering email can accompany the letter of appeal without without the heading (your return address, their address, and the date).


Writing a letter of appeal

Consider the following in your letter of appeal format:

  1. The letter of appeal should be written in the business letter format.
  2. Wait until you have cooled off before writing the letter. You need to be calm and in control when explaining the situation to convince the reader that there is something that needs to be addressed.
  3. Address the letter to the most senior person in the organisation.
  4. Introduce yourself and explain why you are writing the letter.
  5. Start your letter of appeal on a positive note.
  6. Keep your tone and emotions in check to show objectivity.
  7. Be concise and to the point.
  8. Give your account of the situation and reasoning as to why the appeal should be considered.
  9. Provide all substantiating facts.
  10. Be specific.You need to be very clear about your experience and be able to state: where the incident happened (the exact location), the time and date, the product or service involved,descriptions of the staff members who assisted you, exactly what happened. The more accurate and factual the details are, the more you will engage your reader’s attention.
  11. Include paper trails and important documents to substantiate if required.
  12. Summarise everything briefly in your concluding paragraph.
  13. Request a reply in a firm but polite tone – for example: “I would appreciate it if you would investigate the matter and report back to me by .......”
  14. End by thanking the person to whom you have written (for example: “Your co-operation in this matter is much appreciated.”)
  15. Include your contact information: your name, address, phone number, and e-mail address, so that the person(s) can reach you to discuss any questions or concerns.
  16. Thank your reader(s) for their time and consideration.
  17. Make a copy of the letter of appeal and any supporting documentation such as receipts etc. for your records.
  18. If your letter of appeal does not bring about the desired results, consider writing another letter with a firmer tone, or address a letter to someone higher up in the chain of command.
Review an actual: Sample Letter of Appeal

Recommended Links

Tips for writing a cover letter.

Parts of a business letter.

Writing a personal thank you letter.

Teacher letter to parents.

How to write an email in the correct format.

Review an actual: Sample Letter of Appeal

Formal Letter Format.

Return from letter of appeal format to the homepage.

Enjoy this page? Please pay it forward. Here's how...

Would you prefer to share this page with others by linking to it?

  1. Click on the HTML link code below.
  2. Copy and paste it, adding a note of your own, into your blog, a Web page, forums, a blog comment, your Facebook account, or anywhere that someone would find this page valuable.

Don't Miss Out! FREE Ebook Coming Soon

Enter your E-mail Address
Enter your First Name (optional)

Don't worry — your e-mail address is totally secure.
I promise to use it only to send you Creative Writing Prompts.

Follow Me on Pinterest

Custom Search

BlockBuilder 2

Word of the Day

Quote of the Day